INFORMATION WE COLLECT & HOW WE COLLECT IT
For the purposes of operating, improving, and monitoring the user experience on our Sites and World Science Festival operations generally, we collect various information from users of our Sites. This information is broadly of two types: Personal Information (meaning information which is personal to you and can be used to identify you, like your name and email address) and General Information (meaning information which cannot be used to identify you, like the number of users—but not their names—who have viewed a video).
General Information & Cookies
Parts of the Sites can be utilized without revealing any Personal Information. In these cases we may collect General Information including, but not limited to, pages visited, hyperlinks used, type of device used, and time on Sites. Collecting such General Information may involve logging the IP address, operating system and browser software used by individual site visitors, and from such information a user’s Internet Service Provider, geographic location, and other data could be inferred, but nothing which can be used to personally identify you. We use this information to understand how to service users of our Sites and improve our Sites and programs.
We do this through Google Analytics or other site analysis tools. Google Analytics uses “cookies”, which are text files placed on your computer, to help analyze how users use the Sites. Google Analytics generates aggregate statistics about our users as a group. We do not link this aggregate information to any Personal Information.
Most browsers are initially set to accept cookies, and we assume that if you do not disable cookies you consent to use of them by us and and our service providers (e.g., Google Analytics). Most browsers offer easy instructions on setting your browser to reject Google cookies or cookies in general. You may choose to do so at any time, but please note that various personalized functions and benefits of the Sites may not work properly if you reject our cookies.
For some elements of our Sites, submitting Personal Information is required, including your name and email address, among other things. This is primarily done so we can personalize your experience with data personal to you (for example, to track and display your grades in courses you have taken). We only collect Personal Information when you provide it to us directly. For example, we collect Personal Information when you register generally on our Sites, register for courses, participate in Discussions and other public forums (if your public name is your name, email address or other personally identifiable information or if you post Personal Information), exchange email messages (e.g., if you contact the help desk or request information from email@example.com), elect to receive messages from us about the Sites and World Science Festival generally, and use various other personalized functionalities.
HOW WE USE PERSONAL INFORMATION WE COLLECT
We use Personal Information we collect on our Sites as described below.
For services that require identity verification, such as logging in or requesting a personalized Certificate, we use Personal Information that we collect to verify your identity, to confirm that submissions made on the Sites were made by you, and for similar purposes.
World Science U offers live Discussions for users to comment and/or speak with instructors or other users of our Sites. To facilitate your use of the Discussions, we may require registration. Your public name will appear next to any comments you make in Discussions. Therefore, if you use Personal Information such as your name or email as your public name, that Personal Information will be publicly available when you participate in Discussions. We may republish and reuse your comments with your public name (e.g., in future iterations of this course or to enhance other course offerings), and may archive this information for use in future communications with you. If you do not want your Personal Information to be associated with content you post in Discussions, please choose a public name that is not personally identifiable to you.
Registration and Online Courses
When you sign up at World Science U and/or register for a course or courses, we use the Personal Information you provide for processing purposes such as tracking attendance, progress and course completion. We may share your Personal Information, attendance, performance, or other metrics with relevant instructors, teaching assistants, and/or other individuals assisting in the creation and moderation of the course. These people will be required to maintain the confidentiality and security of your Personal Information. We may also archive your Personal Information for use in future communications with you as described in “Communication with You” below.
Communication with You
- Responding to You. When you send us an email message or otherwise contact us, we use the Personal Information provided by you to respond. We may also archive this information and/or use it for future communications with you.
- Service Messages. We may use the Personal Information you provide to us to contact you with service messages related to or affecting your use of our Sites, for example, to send you updates about your course and grade status, your account, new features, changes in our terms or policies, or maintenance-related issues.
- Marketing Messages. We may use the Personal Information you provide to us to send you marketing messages, special offers, promotions, and other information about World Science U, other World Science Festival programs, and other products or services that we think may be of interest to you. You may elect to opt-out of these marketing messages at any time by following the opt-out instructions on the communications themselves or by emailing us at firstname.lastname@example.org.
DISCLOSURE OF PERSONAL INFORMATION
Third Party Service Providers/Program Partners
We might share Personal Information with trusted organizations we hire or collaborate with in operating the Sites and our programs. For example, if we hire a third party to handle our help-desk function or work with a partner to help us to develop content and programs, we might share our email list with them to facilitate their work with us. Under all circumstances, however, these third parties would be required to maintain the confidentiality and security of any Personal Information.
Legal and Governmental Authorities/Protection
To comply with legal requirements that may arise, World Science U may share your Personal Information if requested to do so by legal or government authorities, or to protect our rights and property under the law. Such uses include, but are not restricted to: responding to court orders or subpoenas, to establish or exercise our legal rights or defend against legal claims, and to protect our property, including intellectual property and trademarks. In such cases we reserve the right to raise or waive any legal objection or right available to us. We also may share your Personal Information when necessary to investigate, prevent, or take action regarding illegal or suspected illegal activities and to protect and defend the rights, property, or safety of World Science U and its staff, its properties, our users, or others.
Disclosure to Acquirers
Information Posted in Discussion Groups
If you post Personal Information in Discussions on our Sites, that information will be publicly available. If you are concerned about your privacy, we encourage you to use a public name that is not personally identifiable and to refrain from posting Personal Information in discussions on our sites.
To help keep our fundraising costs low and to be able to offer our Sites free of charge, on occasion we may share or rent our mailing list to other nonprofit organizations. You can opt out of this by contacting us at email@example.com.
We may share General Information, aggregated data or publish information based on aggregated data. However, we will only do so in a way that your personal identity is protected.
ACCESS, REVIEW, CHANGING AND DELETING PERSONAL INFORMATION
You may review, edit and delete the Personal Information you have provided to us by contacting us at firstname.lastname@example.org.
Please note, however, that even if you delete your information, there may still be residual information about you in our systems, for example in our log files.
It is your responsibility to maintain the confidentiality of your password.
You are also responsible for ensuring the accuracy of the Personal Information you submit to World Science U. Submitting inaccurate information, or failing to maintain the accuracy of information that changes (for example, a change of email address) may disrupt your ability to use World Science U, may affect the information you receive from us, and may impact our ability to contact you. You can update your Personal Information at any time by logging into World Science U and visiting your user account page.
PROTECTING CHILDREN’S PRIVACY
World Science U strongly believes in protecting the privacy of children. We do not knowingly collect or maintain any Personal Information on our Sites from persons under 13 years of age, and no part of our Sites are directed to persons under 13 years of age. If you are under 13 years of age, please do not use or access our Sites at any time or in any manner. Upon learning of the existence of Personal Information concerning persons under 13 years of age that has been collected on our Sites without verified parental consent, we will take appropriate steps to delete it. If you are at least 13, but not yet 18 years of age, you must obtain the permission of a parent or legal guardian before using our Sites.
GOVERNING LAW; INTERNATIONAL USERS
QUESTIONS OR CONCERNS
If you have any trouble logging in to our Sites, or have any privacy-related questions or unresolved problems, please contact us via email@example.com.
Effective as of May 1, 2020